Staff Code of Conduct
The purpose of this Code is to outline the standards of conduct that are expected from all staff of the college. This code ensures that all staff members maintain appropriate standards of conduct and help maintain and enhance the reputation of the college.
This Code applies to all employees of ALTEC within Australia, or working or travelling overseas on ALTEC business; and those persons who hold an honorary, or visiting appointment with ALTEC. This code does not replace, but supports, legislation, relevant professional bodies’ codes of conduct or awards and policies.
College Members: Means all employees of ALTEC regardless of the type/tenure of employment, contractors, visitors, guest speakers and persons on honorary appointment
The Code: The Staff Code of Conduct
4. Legislative Context
- Anti-Discrimination Act 1977
- Copyright Act 1968
- Equal Opportunity for Women in the Workplace Act 1999
- Freedom of Information Act 1989
- Occupational Health and Safety Act 1983
- Privacy and Personal Information Protection Act 1998
- Protected Disclosures Act 1994
- Workplace Relations Act 1996
5. The Code
5.1 Compliance with all ALTEC policies, procedures and quality initiatives
You are required to observe and comply with all college policies, procedures, guidelines, directive, and quality initiatives at all times during your tenure at the college.
5.2 Professional Conduct
The personal and professional behaviour of ALTEC employees should conform to standards that could reasonably be expected of their positions. This includes:
- Performing duties in accordance with ALTEC’s mission, values, priorities and objectives;
- A commitment to perform official duties with professionalism, care, skill, fairness and diligence and to exercise their given authority for the purposes for which those authorities have been granted;
- Engaging in conduct which is professional and which has regard to ALTEC’s interests and policies and which does not bring ALTEC into disrepute;
- Treating students, staff and other members or visitors of the college with courtesy, and with respect for their rights, duties and aspirations; and
- When presenting a professional judgment on a colleague or a student at the request of an appropriate ALTEC committee or authority (e.g. A committee dealing with appointments, complaints, appeals, or dismissal), the obligation both to the colleague and to ALTEC to be fair and objective.
- Follow any lawful and reasonable direction made by the ALTEC
5.3 Access, Equity and Diversity
Equality of opportunity and its underpinning principles, equity, and diversity form the basis of all employment and college policies, practices, and programs at the college. Therefore, employees are required to comply with college policies and procedures pertaining to discrimination and harassment, to respect the rights and differences of others and ensure that their own conduct contributes to a work and learning environment free of discrimination and harassment.
- ALTEC is committed to following policies and practices that do not discriminate against individuals on the basis of race, ethnicity, age, sex, marital status, pregnancy, disability, sexual orientation, transgender identity, or religious or political affiliation.
- ALTEC considers that harassment is unacceptable behaviour and is committed to the prevention and elimination of harassment within the college community
5.4 Privacy and Confidentiality
Employees and students are entitled to confidentiality and privacy with respect to information which is personal to them. Employees have a duty to maintain the confidentiality, integrity and security of such information to which they have access in the normal course of their duties. As such;
- Employees should only release information that they are authorised to release in the course of their duties
- Employees should not release information in a manner which is misleading or which is likely to be misused
- To ensure that internal documents (e.g. course materials, assessment records, competency records, attendance records,, committee agendas and minutes, financial document, and incident reports) are only accessible to the authorised college staff, they should be password protected on the Internet and/or placed in restricted access in the campus
5.5 Copyright and Intellectual Property
Under the prevailing copyright laws, any work or materials created or produced by employees, including all training and assessment staff members, on the job during allocated working hours will become college’s intellectual property.
ALTEC puts a string emphasis on copyright and intellectual property protection. Breach of copyright or any intellectual rights is a legal matter and all employees are expected to ;
- Comply with copyright laws and regulations when using any copyright protected material for academic purposes
- Protect and respect college’s copyright and intellectual property
- Follow college’s policies and guidelines on copyright and intellectual property protection
- Report any breach of copyright to their immediate supervisor/manager or to the CEO
Employees are not allowed to;
- Copy, distribute, transmit or disseminate any college training, learning or assessment resources in part or in full to any unauthorised person inside or outside the college except where needed for academic and administrative purposes
- Retain or use college’s training, learning or assessment resources for any personal use
- Remove any college training, learning or assessment resources from college premises without authorisation
Breach of copyright could be an offence under law and employees should be mindful of their copyright and intellectual property obligations when dealing with college and external materials and resources.
5.5 College Resources
Employees have a general responsibility to safeguard, properly use and care for college resources. Fraud or theft by an employee may result in dismissal or a legal action.
Employee must use college resources only for official college business. College facilities and resources are necessarily provided in an accessible manner on trust to staff and students. Electronic equipment and copying devices represent particular areas where employees are obliged to act responsibly. College information systems, including software and computer equipment, may be used only by staff or students.
5.6 Professional Integrity
Employees shall not do anything which could compromise either their or the college position.
Employees must not solicit gifts or benefits that might in any way compromise or influence them in their capacity as employees of the college. Gifts received as employees of ALTEC from staff members, students or external colleges or persons may be accepted provided there is no possibility that the recipient may be, or might appear to be, compromised in the process or where the gift could be seen by others as either an inducement or reward which might place an employee under an obligation.
5.7 Conflict of Interest
Employees are expected to act with honesty, fairness and propriety at all times. Employees must not ask for or encourage commissions, the giving of gifts or benefits connected with performing their duties. All employees are required to take responsibility for their own conduct and decisions in respect to actual, potential or perceived conflicts of interest.
A “conflict of interest” is a situation where there is an actual, potential or perceived separation between the individual interests of an employee and his/her professional and work related obligations to ALTEC, such that an independent observer might reasonably question that the employee’s conduct may have been influenced by his or her own private interests or personal circumstances. The situations in which conflicts of interest might arise are as follows:
- Personal and family relationships;
- Staff and students;
- Financial interests and affiliations;
- Receipt of gifts;
- Acceptance of outside professional work or secondary employment;
- Use of ALTEC information;
- External activities and public comment; and
- Multiple roles;
Employees shall take all appropriate measures to avoid situations that may give rise to conflicts between their private interests and their college/work responsibilities and the interests of college.
5.8 Health and Safety
Every employee shall:
- Take reasonable care for the health and safety of persons who are at their place of work and who may be affected by their acts or omissions at work; and
- Cooperate so far as it is necessary to enable compliance with any requirement imposed under occupational health and safety legislation in the interests of health, safety and welfare on college or any other person
6. Breach of Code
It is the responsibility of all staff to familiarise themselves with the content of this Code and to be aware of the sanctions that can be applied by the college for a breach of the Code.
Failure to comply with the Code will result in disciplinary action under the relevant employment agreement, which may lead to disciplinary actions or termination of employment with the college.
7. Related Codes
This Code of Conduct must be applied in conjunction with Quality Training and Learning Code of Practice provided in this manual. Both of these Codes are also included in the Trainer Handbook.